Privacy Notice

Kyboozi Designs Privacy Policy

Effective Date: 12 August 2025
Version: 1.2

Kyboozi Designs
kyboozidesigns@outlook.com

This document governs the privacy notice of our website www.kyboozidesigns.com.au

Our privacy notice tells you what personal data (PD) and non-personal data (NPD) we collect from you, how we collect them, how we protect them, how we disclose them, how you can access and change them, and how you can limit our disclosing of them. Our privacy notice also explains certain legal rights that you have concerning your personal data. Any capitalised terms not defined herein will have the same meaning as where they are defined elsewhere on our website.

1. Introduction

Kyboozi Designs (ABN 69 860 164 850) (“Kyboozi Designs”, “we”, “us”, or “our”) is committed to protecting your privacy and handling your personal information responsibly in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website www.kyboozidesigns.com.au (“Website”) or engage our services.

By using our Website or services, you consent to the practices described in this Privacy Policy.

2. Definitions

  • Personal Information: Any information or opinion about an identified individual or an individual who is reasonably identifiable.

  • Sensitive Information: Includes information such as racial or ethnic origin, political opinions, religious beliefs, health information, or sexual orientation. We generally do not collect sensitive information unless you provide it voluntarily.

  • Cookies: Small data files placed on your device by a website to store information and improve user experience.

3. Types of Personal Information We Collect

We may collect and hold the following types of personal information about you:

  • Personal information you provide directly, such as:

    • Your full name, business name, and title

    • Contact details including email, phone, postal address

    • Payment and billing information

    • Any other information you choose to provide when enquiring, purchasing, subscribing, or contacting us

  • Information automatically collected when you visit our Website, including:

    • IP address and location data

    • Browser type and version

    • Device information (operating system, screen resolution)

    • Pages visited, time spent, navigation paths

    • Referring websites or search terms

  • Cookies and tracking technologies, as described below.

4. Cookies and Tracking Technologies

Our Website uses cookies and similar technologies such as web beacons to collect data. Cookies may be:

  • Strictly Necessary Cookies: Essential for Website operation and service delivery.

  • Performance Cookies: Collect anonymous data on Website usage and performance to help us improve.

  • Functional Cookies: Remember your preferences such as language or login details.

  • Targeting/Advertising Cookies: Used to deliver relevant advertisements on third-party platforms.

You can control or disable cookies via your browser settings; however, disabling some cookies may affect Website functionality.

Use of Google API and Google Analytics

By using our Website, you acknowledge that you are also subject to Google’s Privacy Policy and Terms of Service.

Our Website uses Google Analytics to collect data about visitor interactions, including age, gender, interests, demographics, visit frequency, pages viewed, and referring websites. This information helps us analyse website traffic and improve our marketing, advertising, and user experience.

We do not combine Google Analytics data with your personal data.

Google Analytics may use cookies and other tracking technologies as part of this process. You can opt out of Google Analytics tracking by using Google’s opt-out browser add-on here: https://tools.google.com/dlpage/gaoptout.

Additionally, when collecting and processing data through Google APIs, we comply with the Google API Services User Data Policy. Our employees, contractors, and agents are required to comply with this policy.

 

5. How We Use Your Personal Information

We collect, hold, use, and disclose your personal information for the following purposes:

  • To provide, personalise, and manage the services you request

  • To process payments and manage billing

  • To communicate with you, including responding to enquiries and providing support

  • To send marketing and promotional communications (only with your consent)

  • To improve our Website, services, and marketing strategies

  • To comply with legal, regulatory, and tax obligations

  • For internal record keeping and analytics

6. Disclosure of Personal Information

We may disclose your personal information to:

  • Service providers and contractors assisting us (e.g., payment processors, IT support, marketing platforms)

  • Regulatory authorities when required by law or legal process

  • Third parties involved in business transfers such as mergers or acquisitions

We do not sell or trade your personal information to third parties for their own marketing purposes.

7. International Data Transfers

Your information may be transferred to and stored on servers located outside Australia where our service providers operate. In these cases, we take reasonable steps to ensure your personal information is protected in accordance with this Privacy Policy and applicable laws.

8. Data Security and Retention

We employ reasonable physical, electronic, and managerial safeguards to protect your personal information from unauthorised access, alteration, disclosure, or destruction, including:

  • SSL encryption on our Website

  • Limiting access to personal information on a need-to-know basis

  • Password protection and secure premises for devices and hard copies

  • Encrypted email communication where possible

  • Secure cloud storage

Despite these measures, no system is 100% secure. If a data breach occurs that is likely to cause you harm, we will notify you as required by law.

We retain your personal information only as long as necessary for the purposes outlined or as required by law. Typical retention periods include:

Data Type

Retention Period

Purpose

Account Information - While account is active + 2 years - Service provision & compliance

Payment Information - 7 years - Financial record keeping

Marketing Preferences - Until consent withdrawn - Marketing communications

Website Analytics - 2 years - Website improvement

When no longer needed, personal information is securely deleted or anonymised.

9. Your Rights and Choices

You have the right to:

  • Access personal information we hold about you

  • Request correction of inaccurate or incomplete information

  • Request deletion of your personal information, subject to legal or contractual restrictions

  • Withdraw consent to receive marketing communications at any time

  • Manage or disable cookies via your browser settings

  • Lodge a complaint if you believe your privacy rights have been breached

Please contact us using the details below to exercise your rights. We will respond within a reasonable timeframe.

10. Links to Other Websites

Our Website may contain links to external websites for your convenience. This Privacy Policy applies only to information collected by Kyboozi Designs. We are not responsible for the privacy practices or content of those third-party websites. Please review their privacy policies before providing personal information.

11. How to Make a Complaint

If you believe we have not handled your personal information in accordance with this Privacy Policy or applicable laws, please contact us first. If you remain unsatisfied, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updated versions will be posted on our Website with an updated effective date. Continued use of our services or Website following changes constitutes your acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions, requests, or complaints about this Privacy Policy or your personal information, please contact:
Kyboozi Designs
Email: kyboozidesigns@outlook.com
This website is hosted by Squarespace and its use is subject to Squarespace's Terms of Use and Privacy Policy.

Changes to Our Privacy Notice

Kyboozi Designs reserves the right to change this Privacy Notice at any time. If we decide to update or modify this notice, we will post the changes on our website so our users and customers are always aware of what personal information we collect, use, and disclose.

If we intend to use or disclose your personal data in a way different from what was specified at the time it was collected, we will provide advance notice by email to the address you have on file.

Otherwise, we will use and disclose your personal data in accordance with the Privacy Notice that was in effect when the information was collected.

Your continued use of our website, services, and products after any changes to this Privacy Notice constitutes your acceptance of those changes.

If you have any questions about this Privacy Notice, please contact us using the details at the top of this Privacy Policy.

Privacy Policy

This Privacy Policy sets out Kyboozi Designs’ commitment to protecting the personal information we collect about you, whether through our website www.kyboozidesigns.com.au (“Website”), our business operations, or directly from you.

Please read this Privacy Policy carefully. By providing us with personal information, you acknowledge that you have had sufficient opportunity to review this Policy and that you have read, accepted, and consented to the collection, use, storage, and disclosure of your personal information as described.

If you choose not to provide personal information, you may still use our Website, but certain services or features may be unavailable.